How to Organize a Meeting

This is my how to to organize small size meeting around 50-60 people.

• Have electronic program available on every floor

• Have two types of computers: the server and the presentation computers.
• Have a separete room to organize presentations. Presenter should check her presentations on the a presentation computer and if it is successful she should load to the server. An exper should be available at all times.
• Have one presentation computer at each meeting room. The presentation computers should be accessed by the presentation loading computer via a network.
• Have all presentations done from the same computer. No presentation should be done by the presenter's computer
• The presentation computer should have the latest versions of the following softwares:
  • MS Office (Powerpoint, Word, Excel, Access, …)
  • Open Office ()
  • Acrobat Reader
• The presentation computer should be connected to the server. So that the loaded presentation is sent from server to the local disk of the presentation computer.
• Have one technical person at each meeting room

• Have one presentation computer at each meeting room
• Have two laser pointers
• Have a white board, markers and eraser

• One person should be responsible for the entire event
• One person for the organization of social events
• One person as a help desk for the participants